Using AI to inform expense insights for managers

In an ideal world, managers would never need to sift through expense reports or decipher complex dashboards to understand their business’s spending. Actionable insights would be delivered directly to them, identifying areas that need attention and providing easy-to-understand recommendations for improvement. Thankfully, this isn’t a far-off dream – it’s the world created by AppZen Coach Insights for Managers, the latest enhancement to AppZen Expense Audit.

Navigating the expense maze

For many, overseeing expenses is a daunting task fraught with complexities. Managers are responsible for large teams, making it difficult to track individual spending habits. They struggle to identify patterns or anomalies while spending hours poring over reports. This, in turn, results in a time-consuming process that takes focus away from strategic initiatives and often leads to minimal review of expense reports.

A manager’s wishlist

Managers need a tool that cuts through the noise, providing clear, actionable insights into team spending patterns. They need a solution that identifies issues and offers guidance on addressing them effectively. AppZen Coach Insights for Managers is designed to tackle the pain of managing team purchases head-on, including:

Offering actionable recommendations: Analyzing spending patterns and providing tailored suggestions.

Generating monthly reports: Delivering concise, actionable insights directly to managers’ inboxes

Detecting anomalies: Identifying higher-than-average spending patterns

Suggesting coaching opportunities: Providing managers with the tools to encourage better spending habits

Delivering clear insights: Turning complex data into easy-to-read reports without the need for slicing and dicing spreadsheets

Our proprietary AI reporting is the only solution that surfaces critical spending anomalies across teams and employees. While other providers require manual data analysis, AppZen Coach Insights for Managers gives you focused, monthly email summaries highlighting employees with unusual spending patterns. Rather than having managers dig through endless dashboards, emails, and spreadsheets, we help leaders quickly identify and address potential issues before they become problems—no data slicing and dicing required.

How customers use AppZen Coach Insights for Managers

A manager might be notified of 22 high-risk expense lines in their monthly summary email. The report they receive breaks down total T&E spend, monthly changes, and specific employee insights. It highlights that one team member spent $1,248.47 on hotel expenses, while another had airfare expenses 20% higher than the cost center average. 

This level of detail quickly identifies areas of concern to help you take appropriate action, whether through a gentle reminder about company policy or a more in-depth conversation about spending habits, ultimately ensuring behavioral changes.

Boosting managerial potential

Implementing AppZen Coach Insights for Managers not only helps enforce policies and prevent lost revenue. It also transforms managers from expense approvers into strategic leaders with AI insights that enhance decision-making and team development. Here’s how:

Improved compliance and team development

Predictive alerts help identify potential issues early so managers can proactively guide their teams toward a culture of responsible spending practices.

Time savings

Managers can quickly grasp spend trends without sifting through mountains of data. That means more time for strategic initiatives and team engagement.

Enhanced visibility

Deep insights into spending patterns help managers identify opportunities for savings, as well as targeted coaching for individuals and teams.

Strategic approvals

AI recommendations help managers make informed decisions about team spend that align with company objectives, and eliminate routine “rubber-stamping.”

AppZen Coach Insights for Managers marks a leap forward in expense management technology. By harnessing the power of AI to deliver targeted, actionable insights, it empowers managers to make informed decisions, coach their teams effectively, and maintain better control over company spending. Instead of just processing approvals, managers become strategic financial leaders who can effectively guide their teams while protecting the company’s bottom line.

As a finance professional, you understand that every dollar–and every decision–counts. Now is the time to transform your expense management from an administrative burden into a strategic advantage. Give your finance team the peace of mind of knowing that compliance issues are being addressed, and your managers the AI insights they need to lead their teams with confidence. 

Want to learn more? Contact us about AppZen Coach Insights for Managers today.